Google Vault

Google Vault provides your business with an enterprise-grade archiving solution for email and on-the-record chats.It lets you retain, hold, search, and export your organisation's mail and chat messages. You can also search and export your organisation's files in Google Drive. Vault is entirely web-based, so there's no need to install or maintain any software.That means the data you need access to can be quickly reached when you need it most.

You can have peace of mind when responding to eDiscovery requests whether you are doing business in the comfort of your office or anywhere around the world. Vault provides Google’s network of geographically distributed data centers to keep your data safe from a single point of failure, such as a natural disaster or equipment failure. Vault is included with the G Suite Enterprise or Business or Education edition. Or G Suite basic customer can buy Vault licenses for an additional cost per user, per month or year.

This reliable, efficient, cost-effective solution gives your organisation the resources it needs to create a sound compliance strategy that will strengthen and secure your company now and in the future.

Vault is a cost-effective, easy-to-use solution that helps your company manage business information and preserve critical data. The costs of litigation, such as regulatory investigation and compliance actions are greatly reduced, allowing approved users to search through data quickly.


Google Vault - Key features

  • Search your domain email data.

  • Place user accounts on litigation hold to preserve email and message data.

  • Manage related searches and litigation holds under a single container called a matter.

  • Share matters among authorised users.

  • Export and save email and chat messages.

  • Set email retention policies.

  • Run reports on user activity and actions in the archive:

    • Retention Rules: Set rules to how long a email remains in your domain.

    • Matter: A Matter is a container which holds data related to a specific topic.

    • Litigation Hold: If a user deletes held data, the data is removed from the user's view, but it is not deleted from Google servers until the hold is removed.If a user is removed, all the user's data is deleted including any archived on the server, even though a litigation hold may be in place.

  • Information Governance : Reduce the risk and cost associated with litigation and compliance audits. Google Vault enables you to add capabilities that help your business be prepared for these situations.

  • Archive and manage all in one place : A single archive for email and chat messages, where all the data is managed in one place. Governance policies are applied directly to the data store, eliminating the need to duplicate data in a separate archive which helps to reduce the risk associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.

  • Retain business documents : Email and chat messages can be preserved beyond their standard retention period for a legal matter or investigation.

  • Find relevant documents : The eDiscovery tool within Google Vault allows authorised users to search through the archive for data that may be relevant to a specific matter or investigation. From the search results authorised users can define and manage collections of message search results and collaborate with others to manage them.

  • Designed for security : Google Vault is designed for security and reliability. It features encrypted connections to Google servers, simultaneous replicated storage, built in disaster recovery and sharing controls.

If you want to know more about Google Vault features or want to implement G Suite with Google vault for your organisation,please do contact us.

    Nisha Rajpurohit