Securing Mobile Devices in the Corporate Environment with G Suite

Securing Mobile Devices in the Corporate Environment with G Suite

As more work becomes decentralized, teams need to collaborate. Enterprises must find a balance between security and access to information by staff. Businesses need multi-faceted solutions that facilitate collaboration while keeping information secure. Sometimes this means investing in devices and collaborative software.

Some of the security risks when collaborating include;

Securing Mobile Devices in the Corporate Environment with G Suite

  • Data falling into the wrong hands - It could be a result of phishing, human error. or data theft by staff.

  • Misuse or abuse of devices

  • Loss of devices - If they fall into the wrong hands, sensitive information can be compromised.

  • Staff will move at some point. There is a risk if they retain access to sensitive data when they leave the job.

This is where the G Suite Mobile Device Management feature comes in handy for businesses. It can enable productivity on the go and provide data security. The mobile solution manages devices, apps, profiles, assets, and data.

Manage

Admins can control information in the organization's assets. They can also control devices used for work, whether they are Android or IOS devices.

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Setting up G Suite

Start by setting up admin privileges and then enlisting assets in the admin console. Create a document with all device IDs and their allocation. The suite has a feature that will convert all the info into a CSV file and upload it. It can read through the file and save the information. This allows for customization.

Organizations have diverse administrative structures, and policies can be tailored accordingly to:

  • Set one or several admins with various roles

  • Create hierarchical structure

  • Set granular policies about access

  • Set externally visible and internally visible data

  • Sharing policies for Google drive

The next step is to set how devices access information. The device restrictions include:

  • Restricting devices that can sync

  • Restricting IPs from where devices can access networks

  • Setting up access restrictions using keys, passwords and two-factor authentication on devices

Nisha Rajpurohit