Enterprise Case Study:  Microsoft Exchange to G Suite Customer: Leading Digital Agency Service Provider Location: USA, Europe, Asia

Domain:  Digital transformation agency 

Approx seats: 1800

Current environment: They were using On-premise Exchange with 1800 users in different offices in 3 different countries and a lot of traveling users.

Business Problem: They were facing a lot of email delivery related issues. Also, the maintenance of this huge infrastructure was taking a huge amount of effort and resources for the IT department. 

G Suite Solution Details: Displacement of Office/exchange platform with G Suite. Deployment of the G Suite in multiple phases including early adopters, Google guides and then enterprise organization. Deployed G Suite change management programs to replace Office licensing across the enterprise. Provided 70% cost savings YOY with G Suite as a single enterprise solution and replacing all the different point solutions for storage web meetings, collaboration, and mobility. 

Deployment Approach. We migrated all the email, calendar and contacts data for all the 1800 users to G Suite using Google provided tools in the background. The users did not face any downtime or data loss during the migration of data as it was completely a backend process. We imported all the profile information of the users from the active directory to create a familiar rich profile in G Suite.


Case Study: Legacy Mail Kerio Platform to G Suite

An Automotive Dealer in Clive, Indiana is proud to be an automotive leader in our area. Since opening, they have kept a firm commitment to their customers. They offer a wide selection of vehicles and hope to make the car buying process as quick and hassle-free as possible. The business sells a range of different automobiles from different manufacturers across the world.

Their strategy had traditionally been highly localized, with independent IT infrastructures in all dealerships. They were using Kerio Connect In-house Email Server for their emailing needs. This infrastructure was not integrated, leading to extensive duplication of effort and activities across the business.

So, They decided to replace their Kerio Connect In-house Email Server with G Suite. “We faced security threats and control problems managing and interconnecting all our very different email systems,” IT Manager says. “For example, we experienced on average about three to four ransomware attacks every year. We decided there was no alternative but to deploy a Cloud-based email system.” IT Manager says.

In 2016, They started facing a lot of problems like downtime, delivery failure, and delay in mail delivery. “We looked at cloud-based services and Google presented a unique opportunity for us to consolidate our email without having to plan for our own infrastructure and worry about project planning, architecture, and deployment.” - IT Manager.

“We looked at cloud-based services and Google presented a unique opportunity for us to consolidate our email without having to plan for our own infrastructure and worry about project planning, architecture, and deployment,” IT Manager says. “We also considered another service, but realized Google also gave us the opportunity to move our personal productivity applications to G Suite.”

A competitive evaluation regarding hosting and disaster recovery confirmed their positive impressions. Google technology and processes in these areas outstripped the capabilities of the company’s own data centers.

“Google came up with a migration timeline and process that met our needs, with an expert partner Evonence to ease the transition,” IT Manager says. “This was extremely important as the change represented a paradigm shift for a business that is very traditional and conservative.”

Evonence worked closely with the internal IT team to complete phase one of the migration to the senior executive team. We also undertook training and worked with the IT team to hold meetings at locations to explain the changes. In addition, We conducted a skills transfer exercise to enable their team members to complete the remaining phases of the project. We moved 400 users at different dealerships to G Suite from thier in-house Kerio Connect server. We migrated their emails, calendar events and contacts to G Suite using Cloud migrator. This was a complete backend process with Zero data loss and Zero Downtime. 

Improved security of information and systems

One of the key differences between the existing Kerio Connect In-house email system and Gmail is the improvement in security and online safety. “We had an anti-spam engine but, despite this, our employees received a lot of spam emails and messages carrying ransomware viruses,” IT Manager says. “With G Suite, we don’t receive these messages anymore and we minimize the risk of our network being compromised by malicious infections that could prevent us from accessing our files.”

Using G Suite has reduced team members use of USB drives to share large files that would otherwise be blocked due to email attachment limits.

“Document sharing is now happening much more in the cloud rather than through external media, improving control and security,” IT Manager says. “In addition, people are reducing the practice of printing documents for meetings. One person in each meeting can now steer and control documents, reducing duplication and the possibility of errors.”

Manage calendars more effectively

G Suite now enables its team members to manage their calendars more effectively and share documents with multiple people without having to aggregate feedback or manage version control. “Thanks to G Suite, our people are coming into a world of collaboration and modernization,” IT Manager says.

Case Study: G Suite SSO Integration + OKTA

Customer: Health care data provider

Location: USA 

Domain: HealthCare  

Approx seats: 200 Seats - G Suite enterprise 

Deal Details: Deployed G Suite enterprise solutions for better collaboration, cloud storage, security. Extensively using Google sites for intranet solutions. Integrated existing okta based SSO with Google G Suite platform for end to end user provisioning and life cycle management, All the the passwords, mobile access, desktop managed through OKTA integration with G Suite providing seamless experience to end customers. 

Deployment Approach. We migrated all the email, calendar and contacts data for all the 200 users to G Suite using Google provided tools in the background. The users did not face any downtime or data loss during the migration of data as it was completely a backend process. We integrated their active directory with G Suite using OKTA single sign-on solution. Okta made it possible for them to login to G suite automatically once they login to their windows system without having to remember G suite password.

Case Study: Data Loss Prevention G Suite Enterprise 

Customer : Telcom services

Location : Canada , USA

Domain: Telecom  

Approx seats : 100+ seats - G Suite enterprise 

Deal Details: Deployed G Suite enterprise solutions for enterprise data loss prevention ( DLP ) compliance needs. Leveraged G Suite default DLP rules for credit card, person information like Driver licence number, date of birth etc. Applied DLP rules acorss G Suite mail, drive and G Suite chat applications. Added admin alerts to prevent sensitive data exchange across external domains. Added G Suite security using Google vault for data retention and legal audit. requirements. 

Deployment Approach. We moved all the 100 users to G Suite Enterprise. We deployed G Suite enterprise solutions for enterprise data loss prevention ( DLP ) compliance needs. We applied DLP rules across G Suite mail, drive and G Suite chat applications. We added admin alerts to prevent sensitive data exchange across external domains. We added G Suite security using Google vault for data retention and legal audit purpose.

Case Study: HIPAA Compliance With G Suite Enterprise

Customer : Healthcare trainings provider

Location : Canada 

Domain: Health care   

Approx seats : 150+ seats - G Suite enterprise 

Deal Details: Deployed G Suite enterprise solutions across the enterprise. Customized configuration of G Suite apps like calendar, mail, drive, chat, forms etc to make sure it is in HIPAA compliance from data privacy standpoint. Followed G Suite security best practices for internal and external domain data sharing and monitoring alerts based on audit logs and data exchange. 

Deployment Approach. We migrated all the email, calendar and contacts data for all the 150 users to G Suite Enterprise using Google provided tools in the background. The users did not face any downtime or data loss during the migration of data as it was completely a backend process. We imported all the profile information of the users from the active directory to create a familiar rich profile in G Suite. We customized configuration of G Suite apps like calendar, mail, drive, chat, forms, etc to make sure it is in HIPAA compliance from a data privacy standpoint. We followed G Suite security best practices for internal and external domain data sharing and monitoring alerts based on audit logs 


Case Study: Box Migration to G Suite Team Drive

Customer : Financial Services

Location : USA 

Domain: Finance  

Approx data size : 1- 2 TB data 

Deal Details: Deployed G Suite Team drive for better cloud storage, security. Migrated more than 1TB of data from BOX into Google team drive platform. Migrated all the folder structure, sharing permissions and controls. The G Suite team drive provided additional layer of folder and file level security in terms of sharing, version control. Run the migration process with zero data and zero down time. Seamless switching to Google team drive with continuous communication and change management processes.  


Deployment Approach. We migrated all the documents and folders from Boox to G Suite using Google supported tools like Cloud Migrator in the background. The users did not face any downtime or data loss during the migration of data as it was completely a backend process. We deployed G Suite Team drive for better cloud storage, security. We migrated more than 1TB of data from BOX into Google team drive platform. We migrated all the folder structure, sharing permissions and controls. The G Suite team drive provided an additional layer of folder and file level security in terms of sharing, version control. We ran the migration process with zero data loss and zero downtime. It was a seamless switch to Google team drive with continuous communication and change management processes.