Google Vault: Full support for Google Drive, Team Drives, and Google Groups..!
Google Recently launched additional, crucial functionality in Vault, including full support for Drive, newly launched Team Drives, and Google Groups. Google Vault helps your organisation meet its legal needs, by allowing you to manage your employees' G Suite data for eDiscovery and compliance purposes.
Vault Retention policies for Google Drive, including Team Drives:
Now onward along with Emails,G Suite admins can search and export employee Drive files, they can also set retention policies to manage the lifecycle of files in My Drive and the just-launched Team Drives, regardless of whether they’re Google or non-Google files (as long as they’re owned by users in your domain).
This default rule will apply to all users in your domain. You can set an indefinite retention policy (such that files are never expunged), or you can choose to have files expunged at the end of a specific time period. This default rule can be applied to all files or only to files that have been deleted by users.
Admin can also set custom retention rules for specific organisational units (OUs) or for Team Drives. Like with mail, custom rules override the default rule and, if multiple custom rules apply to a file, the longest rule wins. Custom rules can be applied to all files or only to files that have been deleted by users.
Unlike with mail, you cannot target custom Drive retention rules with specific terms.
Legal holds on Google Drive files
In addition to setting retention policies, you can now place legal holds on your employees' Google Drive and Team Drives files, whether they are Google files or non-Google files . Doing so will preserve all files that are owned by or shared with the user on hold, regardless of whether that user deletes those files. If a user on hold deletes a file, it will appear as deleted for him or her—but it will be available in Vault until the hold is removed. Remember that holds always take precedence over retention rules.
Export point-in-time Google Drive files
Vault now also allows you to export revisions of your employees’ Drive and Team Drive files from a specific point in time (this applies to Google Docs, Sheets, Slides, and Drawings files). This can be done by simply specifying the desired Version Date in the search form.
Vault for Google Groups
Vault now works with Groups, meaning you can search, export, and set retention policies and place legal holds on your employees’ Groups content. Groups can be used for email lists, forums, and shared or collaborative inboxes, and now you can apply the same retention and eDiscovery programs that you use in Gmail for content stored in Groups archives.
If you want to know more about Google Vault features or want to implement G Suite with Google vault for your organisation,please do contact us.
Google Vault provides your business with an enterprise-grade archiving solution for email and on-the-record chats.It lets you retain, hold, search, and export your organisation's mail and chat messages. You can also search and export your organisation's files in Google Drive. Vault is entirely web-based, so there's no need to install or maintain any software.That means the data you need access to can be quickly reached when you need it most.
You can have peace of mind when responding to eDiscovery requests whether you are doing business in the comfort of your office or anywhere around the world. Vault provides Google’s network of geographically distributed data centres to keep your data safe from a single point of failure, such as a natural disaster or equipment failure. Vault is included with the G Suite Enterprise or Business or Education edition. Or G Suite basic customer can buy Vault licenses for an additional cost per user, per month or year.
This reliable, efficient, cost-effective solution gives your organisation the resources it needs to create a sound compliance strategy that will strengthen and secure your company now and in the future.
Vault is a cost-effective, easy-to-use solution that helps your company manage business information and preserve critical data. The costs of litigation, such as regulatory investigation and compliance actions are greatly reduced, allowing approved users to search through data quickly.
Google Vault - Key features
If you want to know more about Google Vault features or want to implement G Suite with Google vault for your organisation,please do contact us.
G Suite basic: Restore Deleted Data..
Google announced Data Loss Prevention feature, This Data Loss prevention is currently available for G Suite Business(Unlimited) edition customers only, but can do nothing to protect customers from sync errors, or errors where admins or users accidentally delete critical email or Google Drive data for G Suite basic customers.
So there may be a question in mind of all G Suite Basic customers, Can we restore if one of user deleted emails or drive date permanently from his account? If Yes then How?
The answer for their first question is “YES” & for their 2nd question:
There are couple of options available for G Suite Basic customers to restore their permanently deleted data from their account, but it’s important to be fully aware of the capabilities and limitations of each.
From Google Admin Console-BUILT-IN RESTORE option:
If a G Suite user permanently deletes their Gmail or Drive data and later wants to get it back,you may be able to retrieve it for them. As an administrator, you can restore the user’s data from the Admin console within a date range you specify.
You can only restore permanently deleted items. An item is permanently deleted when the user's Trash is emptied.After you restore an item in Drive, the user needs to re-share the item for others to have access.
Google allows admins to restore Drive data for their users up to 25 days after it is “permanently deleted” from the user’s Trash. Admins can also restore Gmail that had been deleted in the past 30 days via the Email Audit API. Using Google’s built-in restore for Google Drive is best if it’s a recent data loss incident and when there aren’t too many files in the Trash that can clutter up the user’s Drive during the restore process. It’s also important for the user and the administrator to be in close communication throughout the process since the administrator won’t have the necessary visibility into what’s happening in the user’s Drive, and the user won’t have visibility into the restore process.
What you can do
What you can’t do
GOOGLE VAULT EXPORT/IMPORT Option for Restoring Data:
If you are G Suite Basic customer and opted for Google Vault which is additional paid service from Google,then in this case Google Vault is another option for restoring lost data. Since Vault is not built with data restoration in mind,but still user can restore their emails to their account with Vault,Please find below process for same:
Use a third-party tool to import the mbox file into Gmail.
Use a third-party tool to convert the mbox file to PST. You can then import the messages into Gmail using G Suite Migration for Microsoft Exchange
Also there some limitation while restoring data with Vault:
Vault is built for legal eDiscovery, and also along with this it gives you the ability to restore G Suite Data for your domain users.
If you want to know more such exciting features of G Suite, please do contact us.
G Suite Enterprise Edition..!
Google recently launched Enterprise edition of it`s G Suite of cloud services for organisations. G Suite Enterprise is the premium office suite. In addition to everything available in G Suite Business, it includes advanced administrator controls and customisation features.Having greater control and visibility when protecting sensitive assets, however, should also be a top concern in today’s world.So Google is giving customers the critical control and visibility they expect in G Suite with:
Security key enforcement: For existing user Google has provided with 2 step verification option, With 2-step verification, admins can opt for their company to use Security Keys, which are both easier for users and more secure against common (phishing) attacks than other methods. Security Keys plug directly into a laptop or pair with a mobile device using Bluetooth or NFC, instead of receiving a code via text. Now in Enterprise edition,Google Team has added the ability for admins to enforce this measure by restricting login solely to users with a Security Key. Admins will also be able to manage the deployment of Security Keys and view usage reports.
Data loss prevention (DLP) for Google Drive: Google launched DLP for Gmail with easy-to-set-up rules, OCR image scan recognition and advanced customisation. Now Google team extending DLP to Google Drive, making it even easier for admins to secure sensitive data, control what content can be stored and protect users from accidentally sharing confidential information externally. G Suite Enterprise DLP protection goes beyond standard DLP with easy-to-configure rules and OCR recognition of content stored in images so admins can easily enforce policies and control how data is shared.
S/MIME for Gmail: When it comes to Gmail security, there are dozens of security measures running behind the scenes to keep your emails safe, and Google supports industry-standard authentication to help combat email spoofing. Unfortunately, other email services that you exchange emails with might not take similar measures to protect your data,So due to this Google is offering additional protection by giving you the option to bring your own certificates for S/MIME encryption. Administrators will be able to enforce S/MIME usage and can set DLP rules based on specific organisational unit needs.
Gmail logs & BigQuery integration: Gmail logs contain valuable information that can help administrators diagnose issues or unlock insights.Now Google Team is making it easier to analyse Gmail logs with a pre-configured BigQuery integration so administrators can run sophisticated, high-performing custom queries, analyse their data and build custom dashboards.
Third-party email archiving: Google Vault helps you easily archive Gmail content while also complying with retention for legal holds and audit reporting. Here some organisations use other third-party SMTP archiving solutions like HP Autonomy or Veritas. So for them to make it simple to integrate third-party archiving solutions of your choice with Gmail.
All such exciting features are now embedded with G Suite Enterprise Edition now, If you want to get more information on this G Suite Enterprise,feel free to contact us.
Mobile backend as a service (MBaaS)
Google team launched an important new release of Firebase that consolidates several of Google’s mobile offerings into a single product. The new Firebase reduces the complexity of building mobile client and back-end services and provides tools to help you grow your user base, earn revenue from your app and collect and analyse app-event data. Cloud Platform gives developers comprehensive solutions with a focus on ease of use and speed – all without having to manage infrastructure.
Modern tools should handle the complexity of real-time applications on behalf of developers.
With Firebase, you can easily build a scalable and loosely coupled system. For example, you can add iOS or web clients without any impact to existing Android clients. If you need back-end services, App Engine Flexible Environment can add new back-end capacity automatically.
Google also published a new solution document that demonstrates how to build a native chat application with a step-by-step guide and sample code for both an Android app and an App Engine-based backend service. Build a mobile app using Firebase and App Engine flexible environment shows how to handle interactions between the Android app and servlets running in App Engine Flexible Environment. Firebase is a unified app platform for iOS, Android, and the web that effortlessly syncs your data across all devices. Without requiring any server-side management, Cloud Functions lets you write single-purpose functions that respond to events.
Limiting on-device data storage by storing JSON data in the Firebase Real Time Database and files in Firebase Storage.
Sending notifications with Firebase Cloud Messaging.
Automated real-time data synchronisation across multiple devices.
Gracefully handling the offline case.
Authenticating users through a variety of identity providers.
Rapid development of a backend service.
Not recommended for:
Apps that need a back-end service to modify the synchronised data.
Mobile Backend at Google Scale
With App Engine, focus only on differentiating, high-level business logic using your favourite language. If you are doing container-based development, try Container Engine powered by Kubernetes to automate deployment and scaling of your containerised applications. For developers with existing or legacy projects who want the full control of bare VMs, Compute Engine offers high performance VMs with industry-leading pricing and combustibility. Use standard REST APIs or try the open source gRPC project for a lightweight data format used internally by engineering teams at Google.
Storage & Analytics
Store binary media or structured data on Google’s secure, global infrastructure. Choose from managed SQL to NoSQL options, including our category-defining archival product Nearline.
With your data on Cloud Platform, unlock insights with Google’s pioneering big data analytics products. Query petabytes of data with BigQuery, all without managing any infrastructure. Process both offline and real-time streaming data from your mobile apps using a unified programming model with Data-flow.
Speed is a Feature
Speed is a feature, and latency makes or breaks the mobile user experience. Google’s private fiber network spans the globe with over 70 points of presence across 33 countries, meaning your app data reaches users with the lowest latency possible. Whether it’s raw application data or media-rich imagery and video, your app data travels Google’s global network from our data centres to your users, anywhere in the world.
Google App Maker.
Google has recently announced the launch of its new feature called the App Maker. This new service will enable users, who are part of enterprises to create and customise applications according to their business requirements. App Maker, a new low-code developer tool for building custom enterprise applications. This App Maker will be available through Google’s Early Adopter Program for G Suite Business.
As per the product manager of Google App Maker, Google is targeting enterprise developers who need to build line-of-business solutions for an entire company but need there to be less sophistication than developers who might build external-facing applications. App Maker is a low-code, application development tool that lets you quickly build and deploy custom apps tailored to your organisation's needs. Whether you’re looking for better ways to on-board new team members, staff projects, or approve employee requests, App Maker helps you build an app for that in days instead of months.
Apart from developing a range of applications, App Maker will also connect with APIs and a variety of data sources. The system also features an in-built support for Maps, Groups, Contacts, and other services and products from G Suite. Users can also make use of Prediction API, Directory API, and other APIs to develop an even superior application.
Apps which will be created with the help of App Maker will run on the exact same infrastructure of G Suite services such as Google Drive, Google Calendar, and Gmail. The data generated within the App Maker can be stored in Google Drive, a well-structured database. Moreover, users will be able to combine and merge App Maker with other G Suite services too like Google Maps, Google Big-query, Google Translate, and Google Drive. Google has previewed its application development tool, App Maker, with a few of its G Suite customers who have already created and applied the applications in their organisations. Enterprise customers and partners have used App Maker to make everyday business processes simpler and more efficient-whether it’s to track suspicious login activities, take analog claims processes and make them digital, or track office inventory orders.
G Suite Business Capabilities.
G Suite Business is the premium business version of G Suite. In addition to everything available in G Suite Basic, it includes unlimited storage and Google Vault for everyone in your organisation, plus additional Drive administration, auditing, and reporting features.
Store as many files in Google Drive as they need, as well as unlimited Gmail messages and Google Photos. Users no longer need to pick and choose only the most valuable content, saving them time and worry. (If you have 4 or fewer users in your organisation, each user gets 1 TB of storage.) If you have more than 4 users, then its unlimited storage for all users.
Google Vault lets you retain, hold, search, and export your organisation's mail and chat messages. You can also search and export your organisation's files in Google Drive. Vault is entirely web-based, so there's no need to install or maintain any software. Vault is included with G Suite Business.
Vault provides the following e Discovery services:
Email and chat archiving—Set retention rules to control how long email messages and history-on chats are retained before they are removed from user mailboxes and deleted from Google systems. Learn about retention.
Legal holds—Place legal holds on users to preserve all their emails and on-the-record chats indefinitely in order to meet legal or other retention obligations. You can place legal holds on all content in a user's account, or target specific content based on dates and terms.
Drive file search—Search your domain’s Google Drive accounts by user account, organisational unit, date, or keyword. Search results include Google file types as well as non-Google file types such as PDF, DOCS, and JPG.
Email and chat search—Search your domain's email, history-on Hangouts, and on-the-record Google Talk chats by user account, date, or keyword. Vault supports Boolean, Gmail-specific, and wildcard operator searches.
Export—Export specific email, on-the-record chats, and files from Drive to standard formats for additional processing and review.
Audit reports—Use Vault audit reports to learn about actions Vault users have taken during a specified period of time.
Advanced Drive controls:
As of today, all files uploaded to Google Drive will be encrypted, not only from your device to Google and in transit between Google data centres, but also at rest on Google servers.Some of the most common file types stored in Drive are Microsoft Word, Excel and PowerPoint files. Google has now built the power of Quick-office into Docs, Sheets and Slides, so you can open and edit those documents in their native format using Office Compatibility Mode directly on Android and Chrome browser today, and coming soon to iOS. No need to buy additional software or decide how to open your file. Editing Office files is just a click or tap away from Drive on your computer, tablet or phone.
Audit and reporting features:
he Drive audit log provides an easy way to monitor user activity in Drive. Some of the actions logged in the audit reports include content downloads, previews, deletions, views and sharing. The login the Admin console allows you to view details, such as event description, file type, IP address, user, event name and user.
The audit log features a filters section that provides an easy way to display events based on specific criteria. The section gives you an opportunity to create and configure custom alerts.
If your are a G Suite (Business)Unlimited customer, Data Loss Prevention (DLP) for Gmail will add another layer of protection to prevent sensitive information from being revealed to those who shouldn’t have it.G Suite already helps administrators to manage information security such as encryption, sharing controls, mobile device management, and two-factor authentication.
G Suite DLP Works Process:
Domain organisations may have a policy that the particular department should not share customer any secure information such as any credit card externally. To keep this information safe, admins can now easily set up a DLP policy by selecting “Credit Card Numbers” from a library of predefined content detectors. Gmail DLP will automatically check all outgoing emails from the Sales department and take action based on what the admin has specified: either quarantine the email for review, tell users to modify the information, or block the email from being sent and notify the sender.
Emails content for private data, such as credit card details. The tool also looks into objectionable words such as project codes. It's capable of scanning not only text in emails, but also attachments such as documents, presentations and spreadsheets.Admins can also create custom rules with keywords and regular expressions. Also Admin can enable Optical character recognition (OCR) for his domain.
Mobile Device Management & Auditing in G Suite Business:
This feature allows administrators to view all user events on iOS and Android devices. The auditing process is only applicable to users with a G Suite Business license for the device. The audit logs require you to set up mobile device management. Some of the events that can be viewed in the logs include device compromise, suspicious activity, changes to account registration, failed login attempts and more.
Why Google Cloud Platform?
Google Cloud Platform is a suite of public cloud computing services offered by Google. The platform includes a range of hosted services for compute, storage and application development that run on Google server. Google Cloud Platform services can be accessed by software developers, cloud administrators and other enterprise IT professionals over the public Internet or through a dedicated network connection.
Google Cloud Platform lets you focus on what’s next for your business.It frees you from the overhead of managing infrastructure, provisioning servers and configuring networks.
Google Compute Engine instances can be moved to nearby hosts while active—even while under extreme load—complete with their working SSD storage (up to 1.5 TB). Since your VMs don’t need to be rebooted for host software updates or other standard operational tasks, uptimes are superb. This ensures predictable performance across all the different parts of your application.
Google has re-invented the way customer pay for cloud. Innovations like per-minute-billing, sustained-use discounts that offer optimal pricing without locking you into potentially obsolescent gear, custom machine types and special pricing for particular use cases combine to give you the best price-performance available from any cloud computing provider. You can use Google`s detailed pricing calculator to model your savings in switching to Google Cloud Platform.
Custom Machine Types
Any size machine, as long as it’s a power of 2? Not on Cloud Platform. Google let you configure the right combination of memory & virtual CPU for your workload, so you no longer have to overprovision to fit your vendor’s rate card, which means more savings for you, potentially up to 50% more price/performance efficient, depending on your workload.
Second Archive Restore
Google Cloud Storage Nearline delivers sub-second data availability and provides high throughput for prompt restoration of data.It’s fast enough that many customers simply use it as their only storage tier. Competing systems take 4-5 hours to do the same data archiving tasks, offer substantially lower throughput, and often charge confusing and expensive fees for restore.
Here Google fees are simple: 1 penny per GB/month to store, 1 penny per GB to restore.
Global load balancers that scale to 1 million+ users instantly
Google`s built-in load balancer is part of a worldwide distributed system for delivering customers to infrastructure, the same system that supports Google products like Maps, Gmail, and Search. Its autoscaling capabilities are designed to tolerate extreme spikes in traffic, and easily scale from no traffic to millions of requests per second, in seconds. This improves the performance of your applications: every user, no matter how many of them show up at once, will make it through to your stack.
Faster boot times
Compute Engine instances boot in the range of 40-50 seconds, roughly 1/5 of the time required by competing clouds. This means you can grow your application’s serving capacity very rapidly in response to incoming traffic, just like Google do for their own applications.
Google Grade Security
Deploy on an infrastructure protected by more than 500 top experts in information, application, and network security. The Google security model is an end-to-end process, built on over 15 years of experience focused on keeping customers safe on Google applications like Gmail and G Suite. With Cloud Platform your applications and data take advantage of the same pervasive security model.
Global network of data centers
The same infrastructure that runs G Suite is available to you on Cloud Platform. Google’s global network footprint, with over 75 points-of-presence across more than 33 countries, ensures you receive the same low latency and responsiveness customers expect from Google's own services. Recognized as some of the most energy efficient and secure in the world, Google’s decade of data center innovation is immediately available to you.
Powerful Data & Analytics
Big Data, no waiting.
Based on the same distributed data services Google Team uses at Google, Google BigQuery, Google Cloud Datalab and Google Cloud Data Proc are changing how you analyze and use data. Customers say tools like BigQuery are “nearly magical” because of their performance. Queries that used to take hours or days now take minutes or seconds. The result: more insights and value, realized by more people in more companies.
Great apps delight us by suggesting what we want before we know it ourselves. Apps should respond to context, telling us the best route to drive right now. Products like Google Cloud Dataflow and Google Cloud Pub/Sub make it easier for your code to use huge amounts of data to deliver amazing context-rich experiences.
Citizen Data Science
Rather than keep your most powerful data tools in the hands of a few experts, Google Cloud Platform unlocks data to empower your entire organization.Google tools like BigQuery and Cloud Datalab bring data directly to the people who run your business, because they’re most likely to find the insights that create value.
Google Cloud Machine Learning gives everyone access to the deep learning systems that power services like Google Translate, Google Photos, voice search in the Google app, and smart replies in Gmail. Soon available as a cloud service (alpha), so it’s easy to incorporate in your app.
Server-Free, Just Code
Developers create software- the driving engine of the modern economy. Precious time spent spinning up servers, tweaking network settings and generally making technology work right steals cycles from real innovation. Serverless means your most precious cycles are devoted to code, with minimal time spent configuring infrastructure.
Cloud Made Easy
“Easy” means easy to create, easy to maintain, and easy to scale as your traffic and data storage needs change. Google App Engine natively supports load balancing, micro-services, authorisation, SQL and NoSQL databases, memcached, traffic splitting, logging, search, versioning, roll out and roll backs, and security scanning. Go from zero to millions, without breaking a sweat.
Get started with Containers
Containers break down conventional software stacks to make it easy to run code at scale. Google provided source code for containers to the Linux Foundation, and worked with industry to create Kubernetes, an orchestration engine based on tools we use to launch two billion containers each week. Google Container Engine is an easy way to start and scale your use of containers with Kubernetes.
Rich Mobile & Web Apps
Firebase, offered as a stand-alone-service, is an easy way to build scalable, server-less mobile and web applications. It powers your app's back-end, including data storage, user authentication, static hosting & more. Firebase provides these services so you can focus on creating extraordinary user experiences.
New Features in G Suite Admin console
If you are existing G Suite administrator, then this information is for you. In recent time,Google team announced various new features to help G Suite administrator to manage their all users in more efficient way. By adding onto and improving such wonderful features the G Suite product becomes more efficient for both admins and end users.
Find below few exciting features which Google recently added to its G Suite Admin console.
Transfer data from one user to another with the Google Admin app for Android :
If you are a G Suite administrator, you can use the Google Admin app to perform essential administrative tasks from your Android smartphone or tablet.
You can now transfer data from one user to another in the Google Admin Android app, much like you can in the web-based Admin console. The process can be initiated from the User List page or the User Details page and can be done as a standalone action, before suspending a user, or before deleting a user. Just like on the web, you can transfer Google Drive files and Google+ pages.
Import multiple company-owned devices:
Google has introduced a new feature to make it easy to manage your company-owned Android devices.Import and deploy multiple company-owned Android devices at the same time and assign asset tags. You can also more easily filter devices to perform bulk actions, such as wiping.You can now bulk enrol your Android inventory and deploy it to remote offices with your chosen settings enforced. During the bulk import process, you can now associate your company-owned devices with a new attribute called an asset tag to better integrate with internal tracking and billing tools.
The mobile inventory page in the Admin console (Device management > Mobile devices) now features improved filtering around device ownership and device actions, like blocking and wiping.
At last, all admin activities around the management of company-owned devices—like bulk import and device actions-are now logged in the Admin Audit section of the Admin console, while all end user activities on company-owned devices-like OS updates, setting changes, and app installs and removals—are now tracked in Mobile Audit.Most importantly, you can now choose to receive a monthly report to help you monitor company-owned devices that have been inactive in the last 30 days.
User Password Reset using recovery email :
You can set up the system to allow your non-administrator users to reset their passwords on their own. Your users need to have set up a recovery phone number where they can use a voice message or a text message to receive their recovery code or a recovery email address. They can reset their password by entering the email address they use to sign in to Google. They are then prompted through the process.Users with 2-Step Verification who have set up a recovery phone number or a recovery email address can reset their password by answering the questions correctly and then receiving a recovery code on their phone or at their recovery email address. If they don't have a recovery email, have lost access to it, or fail to answer the questions correctly, they'll be prompted to contact their administrator.
If you're running Single Sign-On (SSO), then this feature isn't available. You won't see the Enable/disable non-admin user password recovery link.
If you're running G Suite Password Sync (GSPS), then this feature isn't applicable. Because GSPS is used to keep G Suite passwords in sync with Active Directory passwords, GSPS users use Active Directory to reset passwords.
Please find below steps for administrator to enable User Password Reset using recovery email option:
Custom user attributes:
Administrators can now create and view custom user attributes directly from the Admin console interface.with custom attributes, you can:
Add even more data you want to record; for example, assign different data types to special value fields, such as number, date, and email.Control whether you want the information to be public to all users in your organisation, or private to administrators and the individual user.
1.You should not use this feature to store sensitive personally identifiable information, such as account credentials, government ID numbers, cardholder data, financial account data, healthcare information, or sensitive background information.
2.To add custom attributes, you must be signed in with a Super Admin administrator account or have the Schema Management privilege. An administrator with the User Management privilege can view the custom attributes and edit attribute values for individual users.
SMTP relay spam detection:
If your organisation uses non-Gmail email server software, you can use the SMTP relay service setting to route outgoing mail through Google. This setting enables you to filter messages for spam and viruses before they reach external contacts and to apply G Suite email security settings to outgoing messages. However, if a spammer is able to get the username and password of a user at your domain, they may also be able to use the SMTP relay service to send messages on behalf of your domain.
With this launch, when Gmail detects abuse of the SMTP relay service by a domain’s user, Google will now send admins a list of the users affected as well as some steps to identify why this problem is occurring. If a user is affected by this issue, admins should run virus scans on all of the user’s devices and make sure that their password is changed to prevent further abuse. It’s important to action these messages as soon as possible, because spam messages from these accounts can damage your domain’s email reputation to other mail providers and could have other negative effects on your mail flow.
Detect password-protected attachments:
Whether you are in healthcare, financial services, or another regulated industry, G Suite is dedicated to giving administrators more control over their mail. For customers who need to store unencrypted copies of messages for regulatory purposes, a new attachment compliance filter for Gmail is being released that will allow you to specify rules for how to handle password protected office files.
Once launched, you will have a new option in the attachment compliance filters which detects whether an attached office file, such as a Microsoft Office or LibreOffice document, is password protected, and therefore encrypted. From there, you can define what action to take on the message. For example, you can reject messages, detect particular attachment types or names, re-route the message, add a header, or prepend a string to the subject. You can also modify a message by stripping its attachments and adding an advisory notice to the message. The compliance filter is only triggered by whether the attachment is password-protected or not.
G Suite Password security
If you are willing to switch to G Suite services or you are existing G Suite customer, some questions about security of your information may have arisen in your mind,as your all company email and your organisation documents(data) are stored in Cloud(Google Server).
And for accessing this all data including emails, you need a strong password for your account.
Data moving within Google’s data centres(server) is encrypted using perfect encryption method. With it`s secrecy, breaking an encryption key would not do a hacker any good.
So, what’s a hacker or other would-be intruder to do? As with many web applications that have hardened data center security, the easiest access point for a hacker may well be the login screen and your password.
Here we will suggest you few options which will make sure your account is safe.
Add an extra layer of security- Enable G Suite 2-Step Verification
2-step verification has to be set up by a G Suite administrator. It can be made either optional for users or enforced for all users. Once 2-step verification has been enabled by a G Suite administrator, as a user, you can enable the option for your account by going into My Account > Signing Into Google > 2-Step Verification.
What if you’re travelling overseas and lose your mobile phone? No problem, you can have a backup mobile number.
What if you both lose your mobile phones or you’re both out of a mobile coverage area? No problem, you can generate a list of one-time use codes that you can keep in your wallet or store in a cloud application that’s completely separate from G Suite.
There are additional options for accessing G Suite when 2-Step Verification is enabled.
If you set up 2-Step Verification using SMS text message or Voice call and also want to be able to generate codes using the Android, iPhone, or a Blackberry, you can use the Google Authenticator app to receive codes even if you don’t have an Internet connection or mobile service.For this you need to install this Google Authenticator app in your smart device.
Use a Physical Security Key
Within 2-Step Verification, you can also purchase and use a physical security key.
Using a security key does not supersede the ability to use a verification code – it’s just that using a security key in place of a verification code provides an additional layer of security.With some basic steps, you as a user can make an already secure cloud application even more secure.
Chrome Add-on Password alert : Password Alert helps protect against phishing attacks.
If you enter your Google Account password or G Suite password into anywhere other than Google's sign-in page, you’ll receive an alert, so you can quickly change your password if needed.