Blog

Salesforce and Google Form New Global Strategic Partnership

posted Nov 29, 2017, 4:50 AM by Rahul Keluskar

Salesforce and Google Form New Global Strategic Partnership



Recently, Google declared a first-of-its-kind vital association with Salesforce that traverses Google Cloud and Google Analytics to empower more brilliant, more collaborative experience for G Suite users. As cloud-native organizations, our association offers a special chance to turn advertising, administration and sales data into noteworthy experiences and better business results.


The new coordinated effort uses the full value of Google Cloud. Salesforce has named G Suite as its favored email and productivity provider. Furthermore, Salesforce intends to utilize Google Cloud Platform (GCP) for its center administrations as a component of the organization's infrastructure.


Our groups are working intently to grow new combinations that will integrate Salesforce CRM with G Suite to offer the main cloud-native collaborative platform of its kind. These integrations will empower organizations to surface intense knowledge about their clients from Salesforce directly inside Gmail, Sheets, Calendar, Drive, Docs and Hangouts Meet.

To enable take to favorable position of the joined Google and Salesforce encounter, qualified Salesforce clients can get G Suite for up to one year at no extra cost—limitations apply, and more subtle elements can be found on our site.


We trust this organization empowers more organizations to exploit the cloud and that the consolidated arrangements will give an unmatched ordeal to clients. Indeed, our group at Google Cloud utilizes Salesforce as our favored CRM supplier to draw in with our clients in important ways.


Concerning accessibility, a few reconciliations between G Suite and Salesforce are as of now in showcase, including Lightning for Gmail and incorporations with Calendar and Google Drive. The more profound incorporations we've reported are relied upon to begin taking off in 2018.


Contact us to discuss how G Suite can benefit your teams: Click Here to setup a G Suite Call


About Evonence:

  • Trusted Google Cloud Partner Since 2014 in USA.

  • Successfully migrated and managing 500+ G Suite clients.

  • Providing complete G Suite solutions including deployment, training and support.

The New and Revamped Google Calendar for Web

posted Nov 12, 2017, 10:11 PM by Rahul Keluskar   [ updated Nov 12, 2017, 10:29 PM ]

The New and Revamped Google Calendar for Web

A fresh look and new features are coming to Google Calendar on the web to help you manage your time more efficiently and get more done.


Google is taking a lot of what you know and love from Calendar’s mobile application, like the modern color palette and sleek design, and bringing it to the web with a responsive layout that auto-adjusts to your screen size. They have also added more features for enterprises to help teams schedule and prepare for meetings.


Over the years, you’ve shared valuable feedback on how we can enhance Calendar to better fit your needs and we’re excited to bring new improvements. Now, it’s even easier to manage your schedule at your desk. In the new Calendar for web, you can:

  • See conference room details when booking a room. G Suite admins can now enter detailed information about their organization’s meeting rooms—so employees know where a conference room is located, how large it is, and whether it has audio/video equipment or is wheelchair accessible. Employees can simply hover over the room name in Calendar when they want to book a space, and a hovercard will pop up with details about the conference location and resources.


  • Add rich formatting and hyperlinks to your Calendar invites. Link to relevant spreadsheets, documents or presentations in your Calendar invite and open them directly from the new “Event Detail” view. This can help you create more detailed agendas and ensure all materials are in one place before your meeting starts.


  • Manage multiple calendars side by side in “Day” view. Now you can view and manage calendars in separate columns. This makes it easier for employees who manage multiple calendars, like administrative assistants, to schedule meetings on behalf of their teams. Click “Day” view and select the calendars you want to compare.



There are a number of other changes in Calendar, too. Now you can see the contact information of meeting participants when you hover over their names in a Calendar invite. There’s also a new way to view and restore deleted items in one place in case you accidentally delete a meeting invite. Additionally, "Day,” "Week,” and "Month" views are now more accessible, featuring better compatibility with screen readers. For more detail on changes, check out this post.

Contact us to discuss how G Suite can benefit your teams: Click Here to setup a G Suite Call


About Evonence:

  • Trusted Google Cloud Partner Since 2014 in USA.

  • Successfully migrated and managing 500+ G Suite clients.

  • Providing complete G Suite solutions including deployment, training and support.

Select the right G Suite plan that meets your business needs

posted Aug 7, 2017, 2:36 AM by Rahul Keluskar   [ updated Aug 7, 2017, 4:44 AM ]

Select the right G Suite plan that meets your business needs


G Suite Plans


G Suite is a cloud-based productivity suite that helps teams communicate, collaborate and get things done from anywhere and on any device. It's simple to set up, use and manage, so your business can focus on what really matters. G Suite gives you three options to choose from namely, G Suite Basic, G Suite Business and G Suite Enterprise.



Below you can find more information on all the different plans :


  • G Suite Basic - Gives you a professional email address at your company, 30 GB storage per person, and Google's suite of collaborative business apps—including Gmail, Calendar, Drive, Docs editors, Hangouts, and more.

  • G Suite Business - Provides an enhanced office suite with additional features built specifically for the needs of businesses, such as advanced mobile device management and Google Vault.

  • G Suite Enterprise - Delivers a premium office suite that adds advanced controls and features for the most demanding enterprises. Features such as data loss prevention (DLP) and email Secure/Multipurpose Internet Mail Extensions (S/MIME) encryption.


With Google taking care of the technology side businesses can now focus on the things that matter most making solutions that are quality, from start to finish.


Some of the uses cases the businesses have simplified the way work with Gsuite:


  • Provide real time data update on pricing and inventory to the field sales reps

  • Streamline communication between the vendors and suppliers.

  • Enable real-time collaboration on material demand and product ship commits.

  • Access to business services catalogs or manuals using Google drive from anywhere any device saving the cost for printed copies.

  • Managing employees schedules and shift up to date using Google docs and sheets allowing real time access and notifications.



     

G Suite Editions

G Suite

Basic

G Suite

Business

G Suite

Enterprise

Professional office suite with 30GB storage

Enhanced office suite with unlimited storage and archiving

Premium office suite with advanced controls and capabilities

Intelligent Office Suite

Email and Calendar

Docs, Sheets, Slides, Keep

Forms, Sites, Google+

Access across devices (computer, phone, or tablet)Offline access

Open and edit Microsoft Office files

Ad-free experience

Google Cloud Search within G Suite

Enterprise-class File Sync and Share

Drive

Advanced Natural Language Processing search and Quick Access

Information Rights Management on Drive files

File versioning

Team Drives

Granular access and sharing controls

File audit reporting and alerts

Domain whitelisting

Storage per user

30 GB

Unlimited**

Unlimited**

Max file size

5 TB

5 TB

5 TB

Enterprise-class Meetings

Hangouts

Instant access from mobile device

Easy guest access with link

Dial-in access to meetings

Larger meetings (up to 50 end points)*

Record meeting and save in Google Drive*

Device Management

One click setup

Security policies for Android and iOS BYOD devices

Android work profile with DLP controls

Enterprise app store

Monitor and audit entire mobile fleet

Automate device workflows

Bulk enrollment of company-owned Android devices

Secure by Design

Encryption in transit and at rest

99.9% uptime guarantee

Enterprise certifications and compliance

Vault for eDiscovery, archiving and compliance

Advanced Data Loss Prevention for Gmail

Advanced Data Loss Prevention for Drive files

Security key enforcement

Third-party email archiving

Encryption using your own S/MIME certificates for Gmail Control 3rd-party data access with app whitelisting

Pre-delivery deep scanning of email attachments

Open and Extensible

Integrate with apps in G Suite Marketplace

APIs and Admin SDK for extending G Suite functionality

App Maker for building custom apps

Gmail Log Analysis in Big Query

Easy to Manage

Centralized administration console

24/7 support by phone, email, and online

Easy to use migration tools

Usage and sharing reports

Admin transfer and undelete


*Roadmap
**1TB/user if fewer than 5 users
Products on our roadmap and any products in an early release or testing stage are not guaranteed to become generally available, may be significantly modified from their current form, or may be launched as part of a different subscription from what is currently indicated



Reduce IT Risk with G Suite Enterprise

posted Jul 25, 2017, 5:53 AM by Rahul Keluskar   [ updated Jul 25, 2017, 6:04 AM ]

Reduce IT  Risk with G Suite Enterprise



  The cloud offers enterprises huge advantages and gives their teams a flexibility that is as large as their desire. G Suite offers such organizations around the globe with our work together suite of business applications. Today, more than 3 million paying organizations depend on G Suite to make collaboration less demanding. With G Suite Enterprise, Enterprises get to control all the important aspects of security.



Scan and protect Drive files using DLP rules

As a super administrator, you don't want to share sensitive content within Google Drive files outside your company domain. Now you can define rules that protect privacy using Data Loss Prevention (DLP). DLP for Drive scans your organization’s Google Drive files for sensitive content.  You'll set up policy-based actions that will be triggered when any sensitive content is detected. Available actions include sending an email to super administrators, sending an email to the user who created, edited, or uploaded a file with sensitive content, or blocking sharing of any file with sensitive content.


Smart_2.gif






Predefined Content detectors in G Suite DLP.

Screen Shot 2017-07-24 at 2.40.04 PM.png


As an administrator, when you’re setting up a data loss protection (DLP) rule you can use content detectors to specify the types of sensitive content to scan and flag. Some rule templates contain predefined content detectors that automatically scan and flag this sensitive data. How the content is scanned and flagged depends on what type of content it is.


How Gmail DLP works in the background

Screen Shot 2017-07-24 at 2.40.24 PM.png




Enable hosted S/MIME for enhanced message security.


Screen Shot 2017-07-24 at 2.41.08 PM.png


You can enhance the integrity and confidentiality of your organization's email messages by enabling Secure/Multipurpose Internet Mail Extensions (S/MIME). For S/MIME encryption to work, each sender and recipient must have it enabled. They also need to exchange information, called keys, to uniquely identify each other.

 

Security Key Enforcement

Screen Shot 2017-07-24 at 2.41.36 PM.png

With 2-step verification, admins can opt for their company to use Security Keys, which are both easier for users and more secure against common (phishing) attacks than other methods. Security Keys plug directly into a laptop or pair with a mobile device using Bluetooth or NFC, instead of receiving a code via text. Today, we’re adding the ability for admins to enforce this measure by restricting login solely to users with a Security Key. Admins will also be able to manage the deployment of Security Keys and view usage reports.


There is much more than Unlimited storage in G Suite Business.

posted Jul 11, 2017, 12:50 AM by Rahul Keluskar   [ updated Jul 11, 2017, 2:04 AM ]


Screen Shot 2017-07-11 at 12.16.39 PM.png




Most people differentiate G Suite business by only one feature that is unlimited storage space. However, it's under the hood, or in the G Suite admin console, where the real value of G Suite Business begins to appear.

Two key differentiators for technology experts include Google Vault (retention and ediscovery) as well as advanced reporting, sharing, app maker, cloud search, team drive and drive audit reporting features.


G Suite Business reduces IT risk, simplifies auditing and saves time. And now you can:

  • Unlimited cloud storage (or 1TB per user if fewer than 5 users)

  • Simplify legal compliance and prevent data loss: Email retention, archive, and export

  • Use Vault to track user activity. Robust audit trails let you see searches, message views, exports, and more.

  • Create automatic alerts and audit key file-related activities

  • Gain admin control: Tailor information access and Drive sharing settings by dept. or role


Consolidate your cloud storage: One storage platform centrally managed at a fixed cost per user for unlimited storage.

With G Suite Business you and your team can collaborate better, work faster and achieve more.


Advanced Sharing controls & security


In Business edition, Admins can leverage advanced sharing options and control how data is shared outside the domain.


  • Tailor info access by department or role            


Decide which department or roles can sync files and get offline access.

Screen Shot 2017-07-08 at 3.22.37 PM.png



  • Customize sharing by department or role

   

Decide which department or roles can share files externally.

Screen Shot 2017-07-08 at 3.47.17 PM.png



  • Restrict sharing to trusted partners

Only permit sharing with trusted domains.

Screen Shot 2017-07-10 at 2.05.59 PM.png


Drive Audit Reports & Alerts


With the Business plan, Admins get in how data is being used and shared within the domain and outside the domain.


As a G Suite administrator, you can use the Drive audit log to collect and see a list of your domain's users activity; for example, view, create, preview, print, update, delete, download, or share Drive content. The Drive audit log includes content your users create in Google Docs, Sheets, Slides, and other G Suite applications, as well as content, created elsewhere that your users upload to Drive, such as PDFs and Word® files


Screen Shot 2017-07-10 at 2.20.17 PM.png







  • Audit key file-related activities


Admin gets a report on files that are created, edited, viewed and shared.


Screen Shot 2017-07-10 at 2.30.25 PM.png




  • Instant alerts for critical events

Admins can configure alerts for certain events.



eDiscovery & Archiving (Vault)


The business plan also comes with a very important feature for data, email archiving which helps in storing the data even when a user deletes it.

And only Admins can access the vault data users does not have access at all.


Quick and easy legal discovery

Simple search and export to support compliance and litigation.


Preserve company data

Apps data archived in accordance with retention policies.



Get out of the eDiscovery business          

Give legal self-service tools for search, export and legal holds.



App Maker


This is a new low-code application development tool for G Suite that lets organizations quickly build and deploy custom apps tailored to their needs.Screen Shot 2017-07-10 at 2.49.15 PM.png


  • Fast: Go from idea to app in days, not months.

  • Powerful: Build integrated, tailor-made solutions for every need.

  • Turnkey: Focus on delivery, not infrastructure.


Google Cloud Search


Use the power of Google to search across your company’s content in G Suite. From Gmail and Drive to Docs, Sheets, Slides, Calendar, and more, Google Cloud Search answers your questions and delivers proactive recommendations to help you throughout the day.



Team Drives


Google Team Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.


Unlike files in My Drive, files in Team Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.


Files are owned at domain level vs user level so files don’t get lost if users leave.Everyone sees the same files can edit at the same time.New members of a group see all shared files, making onboarding of new team members easy.

Any files you put in Team Drives are automatically shared with members of the Team Drive. However, you can also share Team Drive files with people in your organization who aren’t members of the Team Drive.



G Suite Admin: New Features

posted Jun 21, 2017, 5:25 AM by Unknown user

G Suite Admin: New Features..!

Are you a G Suite administrator, then this information is for you. In recent time,Google team announced various new features to help G Suite administrator to manage their all users in more efficient way. By adding such wonderful features the G Suite product becomes more efficient for both admins and end users.

 

Here we are trying to explain in short couple of such exciting features which are now available in G Suite admin console.


adminnew.png

 

Calendar email notification logs in Admin Console:

Track calendar notifications and view changes to your users’ calendars, events, and subscriptions

 

G Suite administrator, they can track changes to calendars, events, and subscriptions in the Google Calendar audit log. They can also track the email notifications associated with these actions in the audit log. This information is helpful when you troubleshoot issues or when your users notice discrepancies or unexpected changes to their calendars, shared calendars, or specific calendar events. Log entries usually appear within one half-hour of the user action.

 

Users in your organisation they collaborate using Google Calendar, Mainly these users depend on email notifications that are generated while they manage events and calendars. Such as:event invitations, event updates, RSVPs and calendars sharing can all generate email notifications that are sent to event guests or calendar subscribers.

 

Sometimes accidentally these notifications are triggered by third party calendar clients or go missing (because of incorrectly configured Gmail filters, accidental email deletions, etc.) With this new feature Google Team is exposing calendar email notification logs in the Calendar audit section of Admin Console, so as a G Suite administrator, you can easily investigate issues related to calendar email notifications. Each log entry provides insights on the type of calendar notification, its sender and its recipient as well as information on the calendar client that triggered it. You can also obtain the notification’s Message-ID which can be cross-referenced with the Email Audit logs, in order to confirm whether the notification was successfully delivered to its intended recipients.

 

 


Hope with this new email notification logs in admin console, it will make it easier for administrator to troubleshoot issues for their users.

 

Email gets quarantined,Administrator can now notify internal senders:

 

As a G Suite administrator, you can configure policies and settings to quarantine messages sent to and from your organisation. Quarantines can help prevent spam, minimise data loss, and protect confidential information. They can also help moderate message attachments so that your users don’t send, open, or click something they shouldn’t.

 

Below is an example of the email that users will receive when their emails get quarantined:

 

 

How to Enable to this Feature:This feature can be enabled from Admin console, where you setup and configure policies to quarantine messages, here there will be a checkbox at the bottom to "Notify sender when mail is quarantined (onward delivery only)".

 

 

 

If you want to know more such exciting features in G Suite, please do contact us .

 

New Backup & Sync Tool from Google & Drive File Stream

posted Jun 16, 2017, 4:36 AM by Unknown user   [ updated Jun 16, 2017, 4:38 AM ]

New Backup & Sync Tool from Google & Drive File Stream..!

Backup &  Sync From Google:

Google Drive is preparing to roll out a computer backup tool that will enable users to backup their entire computer. The change will greatly expand the functions of Google Drive by changing it from a basic cloud storage app that requires files to be stored within it. To do this, Google will roll out a new tool called Backup and Sync later this month.(28 June 2017).

 

How Backup and Sync will work:

As per Google Team, this will be the newest version of Google Drive for Mac or PC. The computer backup tool will integrate Google Drive with the Google Photos desktop up-loader, enabling it to any current Drive for Mac/PC settings in the Admin console.

Google’s upcoming computer backup app will function in some ways like cloud storage services. After downloading Backup and Sync tool, Users can automatically backup any folder you tell it to back-up. Also it is possible to tell Google’s computer backup service to automatically backup the user's’ entire hard drive, if they wish.

Backup and Sync also enables users to access the files they have backed up using Google’s computer backup system from anywhere.

Backup tool designed for consumers; business version coming soon

This new backup & Sync tool is mainly designed to be used by consumers. As such, it recommends that business customers who are using G Suite keep using Drive for Mac or PC until their new Drive File Stream is available. Drive File Stream is aimed at enterprises, and it’s currently available to members of Google’s Early Adopter Program. All G Suite Basic, Business, Enterprise, Education and Nonprofit domains will be able to start using Google’s enterprise-focused computer backup system later this year.

 

Drive File Stream will enable users to access large sets of corporate data without all that data having to take up massive amounts of space on their hard drives. In view of the enterprise-focused app that’s coming later this year, the company won’t automatically upgrade G Suite users from Drive for Mac and PC to its new Backup and Sync system at this time. Enterprise customers who allow their users to install Drive on their own computers will be able to upgrade to Backup and Sync starting on June 28, although users at enterprises that don’t allow use of Google Drive won’t be able to use the computer backup system with G Suite.

 

Access Drive files on Mac/PC faster, using less disk space

Introducing Drive File Stream — a new way to access all of your Google Drive files directly from your Mac or PC, without using up all your disk space. Unlike traditional file sync tools, Drive File Stream doesn’t require you to download your files first in order to access them from your computer. Instead, when you need to view or edit a file, it automatically streams from the cloud, on-demand. With Drive File Stream, your team will spend less time waiting for files to sync, no time worrying about disk space, and more time being productive.

Get your files in seconds with smarter offline access

With Drive File-stream, files you open are streamed directly from the cloud on-demand. You can also select files or folders that you want to access offline at anytime. The files that you are likely to work on from your Mac or PC become available in the background intelligently, making it much quicker to access them later.

Drivestreaming.png

 

Work with all the tools and apps you’re used to:

With Drive File Stream, you can work with Drive files directly from the apps you're used to, like Microsoft Word and Adobe Photoshop. Any changes you make to files in those apps are saved automatically to Drive and can be accessed from any of your devices later.

Drive File Stream Early Adopter Program

We're excited to extend this new Drive feature to customers through our Early Adopter Program (EAP) for feedback. The EAP for Drive File Stream is only open to G Suite Enterprise, Business and Education customers, and G Suite admins may apply with their domain on behalf of their organisations.

The Early Adopter Program for Drive File Stream is only open to G Suite Enterprise, Business and Education customers, and G Suite admins may apply with their domain on behalf of their organisations.



G Suite Hangouts Meet & chat

posted May 11, 2017, 2:09 AM by Unknown user   [ updated May 11, 2017, 2:10 AM ]

G Suite Hangouts Meet & chat..!

Google has quietly launched a new video conferencing application called Meet by Google Hangouts, which is designed for HD video meetings. The web and mobile application appears to be the latest addition to Google’s lineup of business products known as G Suite.

It also introduced a new intelligent bot, @meet, to automate the scheduling of chat-based meetings.

This is announced during the Google Cloud Next '17 event in San Francisco.Hangouts Meet was designed to make it easy for groups of people to quickly launch and join video meetings from wherever they're working. And the new Hangouts Chat app is aimed at enabling easy mobile messaging for enterprise team members on the go.

Start your meetings with a quick click: Hangouts Meet

Hangouts Meet is a new video meeting experience with one goal: make joining meetings effortless so that people can be as productive as they are when they’re face-to-face. Google has consistently heard from customers about ways they can improve Hangouts, like making it easier to work with external clients or reducing the ‘time to start’ a meeting to zero. That's why Google has built Hangouts Meet to have a light, fast interface and smart participant management.


blogmeet1.png

Running 30-person video conferences smoothly is easy with Meet. Simply start your meetings with a shared link — no accounts, plugins, downloads or hassles. Meet provides a place for everyone to join from Calendar, an email invite or an ad-hoc share. If you’re dialing in from a conference room, your laptop or using the dedicated mobile app, just a few clicks and you’re in.


Hangouts Meet is a new video meeting experience with one goal: make joining meetings effortless so that people can be as productive as they are when they're face-to-face,Google has consistently heard from customers about ways they can improve Hangouts, like making it easier to work with external clients or reducing the 'time to start' a meeting to zero.


Hangouts Meet allows even large business teams to easily launch video conference meetings through a shared link without the need to download new software or set up new accounts or plugins. Users can dial in from anywhere to enter a meeting with just a few clicks.

Currently only available to Early adopter, Hangouts Meet will be rolled out gradually to all G Suite customers over coming period of time.

Bring your teams together on projects: introducing Hangouts Chat

Hangouts Chat is an intelligent communication app for teams that takes direct messaging in Hangouts and evolves it to reflect the way modern teams talk business.

Working on a project means bringing cross-functional teams together, discussing tasks that need to get done and sharing your work. Chat is built with exactly this in mind.


chat3.png


Dedicated, virtual rooms create a lasting home for each project, with threaded conversations so your team’s progress is easy to follow. Chat’s deep integration with G Suite means shared content from Drive and Docs, or photos and videos can be viewed directly in conversations. And powerful, filterable search in Chat makes it easy to find all your content dating back to the start of the project.


Chat is built not only to reflect the way teams work, but to provide a platform for the enterprise tools they work with. The Hangouts Chat platform supports a wide range of capabilities — from bots to simple scripting using Google App Script and integrates with third-party applications so teams can do more right from within the conversation.Hangouts Meet is generally available today with Early adopter and will gradually roll out to all G Suite customers over the next few weeks. G Suite customers can apply to try Hangouts Chat through the Early Adopter Program.  


If you want to know more about such exciting new G Suite features, feel free to contact us.



Google Vault: Full support for Google Drive, Team Drives, and Google Groups

posted Mar 15, 2017, 9:31 PM by Unknown user   [ updated Apr 20, 2017, 2:34 AM ]

Google Vault: Full support for Google Drive, Team Drives, and Google Groups..!


Google Recently launched additional, crucial functionality in Vault, including full support for Drive, newly launched Team Drives, and Google Groups. Google Vault helps your organisation meet its legal needs, by allowing you to manage your employees' G Suite data for eDiscovery and compliance purposes.


Vault Retention policies for Google Drive, including Team Drives:


Now onward along with Emails,G Suite admins can search and export employee Drive files, they can also set retention policies to manage the lifecycle of files in My Drive and the just-launched Team Drives, regardless of whether they’re Google or non-Google files (as long as they’re owned by users in your domain).


This default rule will apply to all users in your domain. You can set an indefinite retention policy (such that files are never expunged), or you can choose to have files expunged at the end of a specific time period. This default rule can be applied to all files or only to files that have been deleted by users.


Admin can also set custom retention rules for specific organisational units (OUs) or for Team Drives. Like with mail, custom rules override the default rule and, if multiple custom rules apply to a file, the longest rule wins. Custom rules can be applied to all files or only to files that have been deleted by users.


The implementation of retention rules and holds, as well as the expiration of files in Drive, can be subject to delays:
When you create or update a retention rule or hold, it can take up to three hours for the rule to take effect and protect the relevant files. Files deleted by users during this period are not retained and cannot be retrieved.
When a retention coverage period expires or a hold is removed, it can take up to 15 days for affected files to be removed from Drive.

Unlike with mail, you cannot target custom Drive retention rules with specific terms.



Legal holds on Google Drive files


In addition to setting retention policies, you can now place legal holds on your employees' Google Drive and Team Drives files, whether they are Google files or non-Google files . Doing so will preserve all files that are owned by or shared with the user on hold, regardless of whether that user deletes those files. If a user on hold deletes a file, it will appear as deleted for him or her—but it will be available in Vault until the hold is removed. Remember that holds always take precedence over retention rules.


Export point-in-time Google Drive files


Vault now also allows you to export revisions of your employees’ Drive and Team Drive files from a specific point in time (this applies to Google Docs, Sheets, Slides, and Drawings files). This can be done by simply specifying the desired Version Date in the search form.




Vault for Google Groups


Vault now works with Groups, meaning you can search, export, and set retention policies and place legal holds on your employees’ Groups content. Groups can be used for email lists, forums, and shared or collaborative inboxes, and now you can apply the same retention and eDiscovery programs that you use in Gmail for content stored in Groups archives.


Vault is fully integrated with Gmail and Google Groups. Thus when you’re searching for email with Vault, you're actually searching your organization’s message archive. This means:
Messages are available in Vault as soon as they're received by Gmail or posted to a Group.
You can use the same familiar search operators you use with Gmail.
Vault indexes approximately the first 250 pages of text in a message. 

Group owners are able to turn archiving on or off for their groups. You can use Vault to retain and search all messages in Groups where archiving is turned on. If a group owner turns archiving off, the messages from that group are still available in the mailboxes of licensed Vault users.


Notes:

  • Both the retention policy and legal holds features are not yet available for Apps Script.

  • This feature is not yet available for Google Forms, Apps Script, or any non-Google document types.


If you want to know more about Google Vault features or want to implement G Suite with Google vault for your organisation,please do contact us.


Google Vault

posted Mar 8, 2017, 3:27 AM by Unknown user

Google Vault..!


Google Vault provides your business with an enterprise-grade archiving solution for email and on-the-record chats.It lets you retain, hold, search, and export your organisation's mail and chat messages. You can also search and export your organisation's files in Google Drive. Vault is entirely web-based, so there's no need to install or maintain any software.That means the data you need access to can be quickly reached when you need it most.


You can have peace of mind when responding to eDiscovery requests whether you are doing business in the comfort of your office or anywhere around the world. Vault provides Google’s network of geographically distributed data centres to keep your data safe from a single point of failure, such as a natural disaster or equipment failure. Vault is included with the G Suite Enterprise or Business or Education edition. Or G Suite basic customer can buy Vault licenses for an additional cost per user, per month or year.


This reliable, efficient, cost-effective solution gives your organisation the resources it needs to create a sound compliance strategy that will strengthen and secure your company now and in the future.

Vault is a cost-effective, easy-to-use solution that helps your company manage business information and preserve critical data. The costs of litigation, such as regulatory investigation and compliance actions are greatly reduced, allowing approved users to search through data quickly.


vault.png


Google Vault - Key features


  • Search your domain email data.

  • Place user accounts on litigation hold to preserve email and message data.

  • Manage related searches and litigation holds under a single container called a matter.

  • Share matters among authorised users.

  • Export and save email and chat messages.

  • Set email retention policies.

  • Run reports on user activity and actions in the archive:

    • Retention Rules: Set rules to how long a email remains in your domain.

    • Matter: A Matter is a container which holds data related to a specific topic.

    • Litigation Hold: If a user deletes held data, the data is removed from the user's view, but it is not deleted from Google servers until the hold is removed.If a user is removed, all the user's data is deleted including any archived on the server, even though a litigation hold may be in place.


  • Information Governance : Reduce the risk and cost associated with litigation and compliance audits. Google Vault enables you to add capabilities that help your business be prepared for these situations.

  • Archive and manage all in one place : A single archive for email and chat messages, where all the data is managed in one place. Governance policies are applied directly to the data store, eliminating the need to duplicate data in a separate archive which helps to reduce the risk associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.

  • Retain business documents : Email and chat messages can be preserved beyond their standard retention period for a legal matter or investigation.

  • Find relevant documents : The eDiscovery tool within Google Vault allows authorised users to search through the archive for data that may be relevant to a specific matter or investigation. From the search results authorised users can define and manage collections of message search results and collaborate with others to manage them.

  • Designed for security : Google Vault is designed for security and reliability. It features encrypted connections to Google servers, simultaneous replicated storage, built in disaster recovery and sharing controls.


If you want to know more about Google Vault features or want to implement G Suite with Google vault for your organisation,please do contact us.


1-10 of 29